N.S.D.R. Constitution
National Silver Dollar Roundtable
Section 1. This organization shall be know as the National Silver Dollar
Round-Table (NSDR).
Section 2. The purpose of this organization is to be an educational, nonprofit club as defined in Section 501©(6) of the internal revenue code.
The objectives of the said organization shall be to advance the
knowledge of numismatics especially for U.S. silver dollars along
educational , historical and scientific lines; to assist in bring about
better cooperation among all persons interested in collecting, investing,
sales, grading, exhibiting and prevention of U.S silver dollars to acquire
and disseminate trustworthy and accurate information concerning
these topics; to promote greater popular interest and education in
numismatics, especially that of U.S silver dollars, through educational
forums, social meetings, written articles, newsletters and other
publications of mutual interest; to acquire, own hold dispose of such
personal property and own real estate for its use as may be necessary
to properly carry out the purpose herein set forth, and to perform all
such other acts and thing as may be necessary to carry into effect said
purpose.
Section 3. This organization was founded on November 12, 1982.
Article II
Membership
Section 1. The membership of this organization shall consist of: Life
Member, Regular member and Associate Membership.
Section 2. Each type membership shall be designed with prefix letters
followed by membership numbers as follows:Life Member LM-001….
Regular Member M-001….
Associate Member A-001…
Section 3. The minimum age for membership shall be 18 years. For Life
Member, Regular Members and Associate Members.
Section 4. Any regular member shall have any and all rights of
membership. All Elective Officers shall be regular members of the
organization. Associate members shall have all benefits except voting
and use of organization emblem.
Article III
GOVERNMENT
Section 1. The governing body of the organization shall consist of the
President, Vice President, Secretary, Treasure and the Board of
Governors, each having equal right.
Section 2. The Elective Officers of the organization shall consist of
President, Vice President, Secretary, Treasure and the Board of
Governors. All Officers of the organization shall have attained age 18
when elected to their respective officers.
Section 3. The elective Officers, except Board of Governor members,
shall be elected by ballot of the membership and shall hold their
respective offices for a term of two years, or until such time as their
successors are properly elected or appointed and installed.
Section 4. The Vice President shall act as president in his\her absence,
and shall be elevated to President upon the death, dismissal or
resignation of the President. The line of succession thereafter shall be
Secretary and the Treasurer. Vacant offices will be filled by
appointment of the President, for the remainder of the term, subject to
the majority vote of the elective Officers.
Section 5. The board of Governors shall consist of Seven members, each
serving a term of three years. Election of Board members shall be bu
ballot of the membership and shall be staggered so that two or three
members of the Board are elected at the same time as the Officers
every other year or between Officer election years. Vacancies with the
Board of Governors because of death, dismissal or resignation, will be
filled by appointment of the President, until the next general election,
subject to the majority vote of the Elective Officers. The past President
will act in an advisory capacity to the Board of Governors with no voting
rights.
Section 6. The Board of Governors is established for the benefit and
guidance of the organization, They shall have the power to veto at all
overrule any organization official when they feel a policy or action is
not in keeping with the integrity and the benefit of the organization, or
when in their opinion, an official does not stay within the bounds of
propriety, dignity and good taste.
This veto shall consist of a majority vote of the Board and this veto shall
be final.
Section 7. In the event that any Elective Officer does not contribute,
participate, or indicate any intention of being active in their
responsibility for a period of not less than six months, or, if in the
opinion of the Board Elective Officers does not stay within the bounds
of propriety, dignity and good taste, the Secretary shall make attempts
to contact said officer to verify their attention on the matter. If the
Secretary cannot contact the Officer or receive assurance of their desire
or capacity to function actively in their official position, the Board shall
have the right to vote, at the direction of the President, to have the
Officer removed from the position.
Section 8. No member of the organization, including Elective Officers,
shall enter into any contract on behalf of the organization with another
person or agency without the sanction of the majority vote of the
Elective Officers, when such contract involves commitments of finical
payment other than ordinary operating expenses of the organization.
Article IV
Amendments
Section 1. Any amendment to this constitution must be submitted in
writing and received a three- quarter vote of the Elective Officers.
Section. 2. This constitution may be amended by two-thirds majority of
the voting membership.
N.S.D.R. BY-LAWS
ARTICLE I
DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the organization, enforce
strict observance of the Constitution and By-Laws; appoint, if necessary, a Board
Secretary to assist with correspondence and act as liaison with the Board of
Governors; have authority to approve all organization expenditures and appoint
all committees and personnel. These committees and personnel shall remain in
power for his term in office. All such committees and personnel will terminate at
the expiration of the term of office held by the President who appointed them.
When a new President is elected, he shall have authority to eliminate or replace
any or all committees and personnel at his discretion, by announcing the names
and assignments of such committees and personnel (or portion thereof) shall
continue to administer their previous duties.
Section 2. The Vice President shall assist the President in the discharge of his
duties and act in his absence in routine matters of administration, but not in
formulating any new decisions, unless approved by the President and a threequarters vote of the Elective Officers.
Section 3. The Secretary shall handle all general correspondence and preserve all
documents and files. He shall submit necessary reports and other material
required by the Elective Officers, act as the center of communications for the
organization and Elective Officers, keep a record of all members and their
standing, receive membership applications, and turn over all fees and monies
received to the Treasurer.
Section 4. The Treasurer shall maintain in good order all organization accounts
and funds. He shall supervise all organization financial matters and keep accurate
and complete records of all financial transactions. He shall issue funds as required
in payment of just debts and expenses and provide a financial report to the
Elective Officers and membership at least every six months. He shall file all
necessary federal, state or local tax returns. All financial books and records shall
be turned over to the organization or succeeding Treasurer at the expiration of
the term of office or upon written request of a majority of Elective Officers.
Section 5. The Board of Governors shall function as an advisory and decisionmaking body for the furtherance of the organization’s objectives and to promote
orderly conduct of the organization’s business. The Board of Governors shall have
the power to veto Elective Officer’s decisions and actions. Each Board of
Governors is expected to actively participate in the various organization functions,
committees, and meetings.
Section 6. Elective Officers shall serve without compensation except for services
or materials provided over and above the normal duties of the position, providing
that the Elective Officers may, at their discretion, establish by a majority vote a
payment schedule for specific services considered to be in excess of normal
duties.
ARTICLE II
MEMBERSHIP APPLICATION AND DUES
Section 1. All applications for new or reinstated membership, together with the
proper amount of dues shall be sent to the Secretary. The Secretary will then
refer the application to the Elective Officers for action. The Elective Officers will
be majority vote accept or reject the application and the Secretary will notify the
applicant of the decision.
Section 2. Annual dues for all types of membership will be determined by the
Elective Officers at the annual Board meeting. Any member desiring Life
Membership shall have been a regular member in good standing for period of at
least one year.
Section 3. Dues renewal times shall be the same for all members and be based on
the annual meeting time. The second year’s dues will be determined on a
prorated basis based on the time of their acceptance of membership. Any
member in arrears for a period of more than two months shall be dropped from
the membership rolls.
ARTICLE III
MEETINGS
Section 1. The organization shall meet at least once each year, and at other times
at the discretion of the Elective Officers.
Section 2. The Board of Governors shall meet in session at least once a year to
conduct the affairs of the organization. Special meetings of the Board may be
called at any time and place, provided all Elective Officers are given sufficient
advance notice. In order to conduct official organization business, there must be
three-quarters of the Elective Officers present or voting. Each Elective Officer
shall have one vote on an and all issues and a majority vote shall govern. Proxies
must be obtained prior to any physical meeting.
Section 3. Official business/resolutions may be conducted/adopted by mail
provided that a copy thereof is first mailed to all Elective Officers.
ARTICLE IV
ELECTIONS
Section 1. The Secretary will assemble a list of nominations along with a
biography, not exceeding 200 words in length, of each nominee wo has accepted
the nomination.
Section 2. Ballots and nominee biographical sketches are to be mailed to the
membership not less than 30 days prior to the date of any elections, and ballots
must be postmarked no later than that date to be counted as a valid ballot. The
results and totals of all votes for any elective office or resolution will be tabulated
by an Election Committee to be appointed by the President. The President will
announce the names of those duly elected at the annual membership meeting or
publish it in the organization’s publication.
ARTICLE V
RESIGNATIONS, EXPULSIONS, GRIEVANCES
Section 1. Resignations shall be acted upon by the Elective Officers within 14 days
of proper notification of the Elective Officers by the President.
Section 2. Any member violating any provision of the Constitution and By-Laws of
the organization, committing any unfair or unethical act in their dealings with
others, unjustly defaming the character of any other member, committing a
criminal offense or engaging in conduct detrimental to the welfare of the club
shall be subject to to penalties ranging from reprimand to expulsion at the
discretion of the Board by a majority vote. Such charges shall be filed in writing to
the Secretary, who shall provide a written copy to the accused member
requesting a written answer to the charges. The matter shall then be referred to
the Arbitration Committee and the Board of Governors for action.
Section 3. An Arbitration committee consisting of a minimum of three members
of the organization, one of whom shall be a Board member to chair the
committee, shall be appointed by the President. All grievances against an
organization member shall be submitted to the Secretary and investigated by this
committee. Should the committee be unable to resolve the situation, the case
shall be submitted to the Board for action.
Section 4. All committees appointed by the President except the arbitration
committee shall investigate, etc. and present their findings to the Board for final
approval.
ARTICLE VI
GENERAL
Section 1. The organization shall adopt an Emblem for use by regular and life
members only. It is to denote individual membership only and not imply by its use
that the contents of any communication is of official nature.
Section 2. The organization membership mailing lists shall be considered strictly
confidential and shall be used soley for organizational purposes. Members
addresses shall never be provided to any club, organization or dealer unless
permission is granted in writing by the members.
Section 3. The organization shall publish an official organization publication. The
Editor shall be responsible for soliciting and editing articles, news items, official
notices, letters and other such matters appropriate for publication. The Board will
establish policies for the organization publication content, format and publishing.
ARTICLE VII
AMENDMENTS
Section 1. The By-Laws may be amended by a majority vote of Elective Officers,
except for amendments relating to the election or eligibility for office.
Section 2. Amendments to the By-Laws relating to the election or eligibility for
office may be effected by a two-thirds majority of the voting membership present
at any annual meeting or by mail ballot after approval by three-quarters vote of
the Elective Officers and notice to the membership.
